WCP Policies

Westside Cooperative Preschool Policies

  1. Registration Policies and Procedures

Registration for WCP classes follows a 5 tiered registration priority system:

    1. Currently enrolled students
    2. Siblings of currently enrolled students
    3. Wait list families (have been on a wait list for a full class during current school year)
    4. Alumni
    5. New WCP families

When registration opens to the public at Open House all enrollments are made on a first come, first served basis.

Registration and tuition fees are subject to change without notice and are published annually when registration opens to members.

New members who join after January 31st pay 60% of the registration fee. New members are not admitted after April 1st.

Registration fees are not refundable once a child has been accepted into class, unless the class is cancelled or a child is determined not to be qualified for his/her preferred class.

  1.  Withdrawal Policy

Withdrawal from Westside Cooperative Preschool requires written notice to be given to the Membership Chairperson 30 days prior to the actual termination date or the start of fall classes. Forms for withdrawal are available in the school office. Upon submitting the withdrawal form the final month tuition deposit will either be refunded or utilized as tuition payment up to the actual termination date. If tuition is in arrears and/or weekend clean-up commitment has not been fulfilled final month tuition may be used to cover these expenses.

Members will have a 7 day grace period after notifying the Membership Chairperson of their intent to withdraw. After these 7 days have passed their spot may be filled.

  1.  Admissions & Placement Policy

The preschool recognizes the diversity of children and their abilities and the richness that diversity can bring to WCP. It also recognizes that the preschool cannot meet every child’s needs and that in some cases, placement of a child in a class will adversely affect the child, the preschool, or both. WCP has an unhurried developmental approach to early education. Placement would ordinarily be based on chronological age. However, the board reserves the right, according to the following procedure, to place a child in a class based on his or her developmental rather than chronological age, or to deny placement of a child inappropriate for any class.

  1. Rehiring Policy

Each year at the March Board Meeting, the Counselor will have consulted with Class Leaders to make a recommendation concerning the rehire of the teachers for the coming school year. A letter of intent will be sent to the teacher following this Board Meeting. The teacher will respond in writing by April 1. A contract will be executed with the teacher not later than June 1.

  1. Unsafe Behavior Policy

It is the responsibility of the WCP to provide a safe, nurturing environment for all enrolled children and to provide clear guidelines for responding to potentially dangerous child behavior at preschool. This policy clarifies the rights and responsibilities of teachers, parents and parent helpers.

  • Parents will promptly notify the teacher of any serious unsafe child behavior known to the parent that poses a potential threat—either physical or emotional—to another child or to the child himself.
  • If child engages in behavior that is potentially threatening to other children at WCP, that behavior shall be immediately interrupted and referred to the teacher for possible follow-up action.
  1. Anti-Bias Policy

WCP will actively discourage any attitude, belief or feeling that results in, and helps justify, unfair treatment of an individual based on the following: gender, race, ethnicity, class, age, sexual orientation, body type and disability.

Research shows that between the ages of two and five, children become aware of differences between people. They become sensitive to both the positive attitudes and negative biases attached to these key aspects of identity, by their family and by society in general. Young children develop “prejudice” (i.e. misconceptions, discomfort, fear and rejection) of differences that may develop into real prejudice if parents and teachers do not intervene.

Because we live in a society where racism and bias exist, we must actively foster children’s anti-bias development. If we do nothing to counteract the messages that subtly reinforce biases, we silently support them by our inaction. We follow the practices of the anti-bias curriculum outlined by the National Association for the Education of Young Children. We will provide and support anti-bias education for the teacher and parents and select classroom materials and activities that encourage awareness and respect for diversity.

  1. Grievance Policy

If a conflict arises between a teacher and a child, a teacher and a parent, or two parents, the following procedures should be followed to resolve the matter:

    • Either party may request a conference to discuss the matter.

If the conference does not result in a mutually satisfactory solution or a face-to-face conference is not possible, the matter should be referred to the Executive Board.

    • Within one week of being contacted, the Counselor or other designated member of the Executive Board shall attempt to mediate between the parties.    If a mutually satisfactory outcome is reached, the Counselor will report the outcome to the Executive Board.
    • If the matter is not resolved, the Executive Board shall schedule a meeting with both parties either separately or together and make a decision. The decision of the Executive Board will be final.
  1. Communications Policy

Any communications distributed to the membership should be school-related and politically neutral. School-wide communications not pertaining to WCP business must be submitted to, and approved by the board. This policy applies to all electronic and printed communications.

  1. Donation Policy

Any donations solicited through, or donated on behalf of the school must be approved by the board. Only politically-neutral organizations may be recipients of donations from the school.

  1. Parent Leave Policy
    1. Maternity/Family Leave
      Parent Leave will be granted to co-op families under the following circumstance:
      • Birth of a child
      • Adoption

Parent Leave Process for Maternity/Family Leave
Parent-leave applies to the following parent duties in the Westside Cooperative Preschool description of responsibilities:

      • Parent helping

 This release does NOT apply to the following parent duties:

      • Attendance at the introductory orientation meeting or participation in approved alternative
      • Payment of tuition by the 1st of each month or application for emergency scholarship
      • Weekend clean-up, you may switch weekends but are still required to complete one summer work party and one weekend clean-up.
      • School job, a request to switch school job may be made to the Co-Leader II
      • Fundraising participation
      • Monthly parent education meetings, you must complete the required parent education components.
      • Monthly board meetings

Parents initiate a leave request by notifying class leaders and team leaders, identifying substitutes for scheduled activities, and postponement of other parent duties. Class leaders and Team leaders will assist the parents by confirming, or arranging for, substitutes and ensuring that the teacher is aware of the parent’s leave status.

      1. Parents will notify the class leader of his/her intention to take leave and identify: starting and ending day for the leave. Normal leave should not exceed 12 weeks; special circumstances will be considered.
      2. Parents will make the following arrangements for adjusting schedules and commitments:

Parent Helping:  Notify class leader of intent to take leave. Arrange substitutes for any already scheduled parent helping duties.

Teams and Jobs:  Notify team leader of intention to take leave.  Notify Co-Leader II and request a job change if necessary.

Weekend Clean-up: Arrange substitute for scheduled weekend clean-up and reschedule for a later date.

Monthly Parent Education Meetings:  Contact SPSCC Family Educator to make sure you complete your required parent education components.

        1. Class leader will contact parents at the end of the family leave period to assist in resuming parent help days.  If additional leave time is needed, parents will notify class leader who will request Board approval.
    1. Other Family Leave

Parent Leave will also be granted to co-op families on an individual basis for the following situations:

      • Pregnancy (high risk)
      • Surgery or Serious Illness
      • Separation or Divorce
      • Family Death
      • Personal or Family Crisis

Parent Leave Process for Other Family Leave
Parents will contact class leader who will request for request board approval.  Approved leave may vary on a case to case basis.

Confidentiality will be respected in all aspects of parent leave.

  1.  WCP Snow Day Closure Procedures

WCP follows the Olympia School District determination of Snow Day Closures.  If Olympia School District declares a late start day then all morning WCP (yellow and Orange) classes will be canceled but the afternoon classes (Red and Rainbow) will continue as usual, unless contacted by the teacher.  If the Olympia School District declares a school closure then all WCP classes will be canceled for the entire day.  BOARD APPROVED* 11/08

  1. Parent Helping and Responsibilities for Families of Multiple Siblings

Families with multiple children enrolled in the same class are expected to parent help 1.5 times the rate of parents who have one child enrolled in the respective class.  In the case of multiple children in more than one class, the parent will be expected to parent help approximately .75 times in each class.  Parents of multiple children may be required to increase their parent help days due to low enrollment or special class circumstances.

Fundraising obligations, school job assignment, parent ed requirements and weekend clean-up are the same for all families regardless of the number of children in the preschool.

WCP encourages families with multiple children attending to take an active role in our school. Examples would be taking a Board position, volunteering for a special project and/or extra clean- up weekends.

  1. Parent Helping and Responsibilities for Families of Children Attending Part-Time

Families of children who attend part-time are expected to parent help the same amount of time as other parents in the respective class, even if the child is not attending every class day on a regular basis.

Fundraising obligations, school job assignment, parent ed requirements and weekend clean-up are the same for all families regardless of attending full time or part time. Approved 2011-12

Note: Only bylaws (not policies) must be ratified by the general membership.